1. Data Controller
Sidvokodvo Railway Primary ("we", "us") is the data controller responsible for your personal data submitted through this application form.
2. What Data We Collect
- Personal identifiers: Name, date of birth, national ID/PIN, gender, nationality
- Contact information: Phone number, email address, physical address
- Educational history: Previous schools, qualifications, grades, transcripts
- Health information: Health conditions relevant to your education
- Parent/Guardian details: Names, contact information, occupation
- Documents: Birth certificates, academic records, proof of payment
- Technical data: IP address and browser user agent (for fraud prevention)
3. Legal Basis for Processing
We process your personal data based on:
- Your consent (Eswatini Data Protection Act 2022, Section 9(1)(a)) — which you provide by checking the consent checkbox on this form.
- Legitimate interest (Section 9(1)(f)) — for fraud prevention (IP address and user agent collection).
- Contract performance (Section 9(1)(b)) — to process and evaluate your application for admission.
4. How We Use Your Data
- Evaluating your application for admission
- Communicating with you about your application status
- Managing conditional offers and document requests
- Statistical analysis of application trends (anonymized)
- Complying with regulatory and accreditation requirements
5. Data Storage
Your uploaded documents (certificates, transcripts, proof of payment) are stored and managed as part of the Shunifu platform infrastructure administered by Royal Science and Technology Park (RSTP). This is an internal platform service, not a third-party data-sharing arrangement.
6. Data Retention
Application data is retained for the duration of the admissions process plus 2 academic years. Unsuccessful applications are anonymized after this period. Successful applicants' data is transferred to the student record system.
7. Your Rights
Under the Eswatini Data Protection Act 2022, you have the right to:
- Access your personal data held by us
- Rectify inaccurate personal data
- Withdraw consent at any time (this does not affect the lawfulness of processing before withdrawal)
- Request deletion of your data (subject to legal retention requirements)
- Object to processing based on legitimate interest
8. Withdrawing Consent
You may withdraw your consent at any time by contacting the institution's admissions office. Please note that withdrawing consent may affect our ability to process your application.
9. Contact
For data protection inquiries, contact the institution's administration office or email the address provided on the institution's website.
Sidvokodvo Railway Primary